How to pay and submit forms and documents
Property owners who participated in the government-sponsored debris removal program can submit forms and other documentation related to debris removal insurance.
Complete the insured statement, debris insurance reimbursement request form or debris insurance withholding form, whichever is appropriate. Property owners can expect to receive reimbursement in about 30 days after submitting all necessary documentation and the insurance check has been deposited.
Checks should be made out to: County of Sonoma
You can submit your completed form and supporting documentation in these ways:
You may submit all paperwork by mailing it to the address below or by emailing the recovery team. Upon receipt of your paperwork, if there are any questions, one of our team members will contact you. Please be sure to include an email address and a telephone number in your paperwork.
If you would like to schedule a phone appointment, please email or call staff through the below contact information.
Phone: (707) 565-1222
Via U.S. Postal Service:
County of Sonoma
Debris insurance Collection Program
c/o Sonoma County Administrator’s Office
575 Administration Dr., Rm. 104-A
Santa Rosa CA 95402
Via email: email@example.com
Please include the Assessor’s Parcel Number in the subject line of your email. This will result in a faster response.
Insured statement form
If a property owner has been paid their debris insurance proceeds by their insurance company and is turning over the entire insurance payment to the county, he/she should submit it with an insured statement, confirming that the payment is the full insurance payment. An insured statement should also be submitted with a reimbursement request and/or a withholding form to explain the circumstances of why the money is being requested or withheld.
This is not a complete list of possible statements. Homeowners may submit a statement in their own words explaining why their full debris insurance funds are not being paid to the County of Sonoma.
FOR PROPERTY OWNERS WHO HAVE ALREADY SUBMITTED INSURANCE FUNDS TO THE COUNTY
I have received funds for debris removal from my insurance company and deposited them with the County of Sonoma prior to receiving my invoice.
FOR PROPERTY OWNERS WHO HAVE RECEIVED DEBRIS REMOVAL INSURANCE FUNDS FROM THEIR INSURANCE COMPANY
I have received funds for debris removal from my insurance company and they are submitted with this statement.
I have received funds for debris removal from my insurance company but have not completed the debris removal process. I will contact the County of Sonoma upon completion of my debris removal to reconcile any applicable insurance funds that may be due to the state government.
I have received funds for debris removal from my insurance company. My insurance policy covering the property had an unspecified amount for debris removal. I sold my lot but have not yet purchased a replacement home. I will contact the County of Sonoma upon purchase of a replacement home to reconcile any applicable insurance funds that may be due to the state government.
I have received funds for debris removal from my insurance company. My insurance policy covering the property had an unspecified amount for debris removal. I have sold my lot and used all my insurance funds toward the purchase of a replacement home, and therefore owe nothing to the state or federal government.
FOR UNINSURED PROPERTY OWNERS
My property was uninsured when it burned in Month, 20xx. Therefore I am not obligated to pay the state or federal Government for my debris removal.
When a property owner would submit a debris insurance withholding form:
- If a property owner is retaining any of their debris removal insurance funds for any reason (the policy allows the money to be used for rebuilding or purchasing a replacement home, the property owner has not confirmed the property does not need further debris removal, and/or the property owner incurred qualifying expenses for debris removal , he/she should submit a debris insurance withholding form, and an insured statement explaining the circumstances of the withholding and any remaining debris removal insurance proceeds, if any.
The Debris Insurance Collection Program allows for a property owner to be “first in line” for any expenses incurred for debris removal. After a property owner has been fully reimbursed, the remainder is owed to the State of California. A reimbursement form should be used when the County has received money (from either your insurance company or yourself), and you incurred qualifying offsetting expenses.
Property owners may also request reimbursement from insurance funds in the County’s possession for work needed to complete debris removal. (For example, if there is fire debris that needs to be removed from your property, and your insurance company has paid the County the debris funds out of your policy, you may request reimbursement of that insurance money in order to complete your debris removal.
If the property owner incurred qualifying expenses for debris removal, he/she should submit a request for reimbursement form, and an insured statement explaining the circumstances of the expenses incurred, and documentation and receipts for the necessary work.
If the policy has a specified amount for debris removal, and the property owner has not confirmed the debris removal on their property is completed and/or that he/she has not confirmed that the property does not need repairs as a result of the debris removal process, the property owner can submit a request for reimbursement form stating the circumstances, and that he/she will contact the county upon confirmation to reconcile any remaining funds that could apply to debris removal costs.